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2. Scope of Services and Schedule
<br />1. Resident Engineer/ Administrator
<br />Anser services cover the capital development cycle from planning through
<br />construction and closeout. Our services begin with early phase strategic,
<br />organizational, and program planning and continue through managing the
<br />tactical execution of each project or initiative. We operate nationally with a
<br />diverse, talented staff of over 1,200 professionals. However, we leverage our
<br />local offices to support Southern California clients; our office located in Santa
<br />Ana possesses over 200 employees, including construction managers, program
<br />and project managers, inspectors, schedulers, architects, engineers, estimators,
<br />management consultants, claim specialists, financial analysts, procurement
<br />specialists, system configuration specialists, and construction auditors.
<br />Our firm has provided staff who live in the area and contribute to the City and
<br />surrounding area. Anser has a strong advantage in servicing the City of Santa
<br />Ana's needs for long-term and short-term assignments. In staffing our team, we
<br />have assigned key personnel within the firm who have proven track records in
<br />successfully delivering these services to the City of Santa Ana and others. This
<br />results in Anser providing excellent local knowledge to the City with trouble -
<br />free results.
<br />We at Anser propose a unified team _
<br />representing some of the industry's best projectt; Igo-
<br />,-
<br />management professionals for this contract.
<br />The majority of the Anser team members listed
<br />have worked together previously on contracts i s�
<br />with other Cities and Agencies.
<br />2. Bid Analysis
<br />Anser recognizes that the City will take the lead during the bid phase of the
<br />project. While we believe that our constructability review should minimize
<br />questions to the plans and specifications during the bid phase, Anser will be
<br />prepared to help respond to any bidder questions regarding questions on
<br />the plans or specifications. Anser will provide clear and concise responses to
<br />the bidder questions which the City can use to response in an amendment
<br />to the bid. Our project planning and approach are focused on minimizing risk
<br />of cost and schedule impacts by implementing a thorough constructability/
<br />coordination review prior to the release of the bid documents Anser will
<br />assist the city with the final preparation of the construction documents in
<br />preparation for bidding. This support will include assistance with any pre job
<br />walks, review and response to bidders questions, review of contractors bids
<br />and we will make recommendations on the selection of the successful bidder.
<br />CITY OF SANTA ANA I RFP NO: 23-122
<br />3. Staff Reports
<br />Anser will review the Construction Plans at key milestone dates to confirm
<br />that all major features of the design are progressing in accordance with Value
<br />Engineering decisions. A formal constructability review will be completed
<br />at this point to flag any discrepancies between documents and to verify the
<br />design is buildable. Anser will make sure comments provided during previous
<br />reviews are incorporated as well. In support of Bid Document preparation,
<br />Anser will perform a final verification that all constructability review and City
<br />comments have been addressed and incorporated.
<br />4. General Construction Administration
<br />Pre -Construction Meeting & Schedule Review
<br />A Pre -construction Scheduling Conference will be held with the City, design
<br />team, contractor, and all applicable stakeholders to discuss the project. We will
<br />review the proposed baseline schedule with the contractor during such time.
<br />At that time, we want to understand the approach to the sequencing of work
<br />and minimize resubmissions of the baseline schedule. Opportunities to reduce
<br />the overall schedule and reduce the risk of schedule delays will be discussed. It
<br />is imperative to the project's success for the parties to agree upon a reasonable
<br />baseline schedule; this is the basis of regularly evaluating progress and
<br />apportioning responsibility for any delays.
<br />Weekly Meetings
<br />Anser will schedule and chair weekly progress meetings with the City,
<br />contractor, designer, and all applicable stakeholders to the project. The
<br />weekly meetings will include, at a minimum, the following items: comments
<br />on previous meeting minutes, health and safety issues, weather and SWPPP
<br />and AQMD, contract financial status, progress and schedule review, including
<br />four -week look -ahead schedule, submittal and RFI review, schedule QA/QC
<br />activities, QA/QC results and discussion of any key observations, (i.e., test
<br />failures and how they will be addressed) and any task -specific issues.
<br />I Monthly Meetings
<br />T_1,
<br />I ` Monthly Cost and Schedule Update Meetings will be
<br />held and will include at a minimum the following items:
<br />"sER' overall project schedule status, overall project budget
<br />status, contract time summary to date, progress
<br />payment (if applicable), change order requests, and
<br />associated costs. A monthly report summarizing the
<br />above will be issued with each meeting.
<br />10 I Anser Advisory
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