Item 10 - Agreements for On-Call Construction Management and Inspection Services

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)>)) 2. Scope of Services and Schedule The Anser team provides two key differentiators that deliver particular value to our clients: First, our team is dedicated to "Project First" thinking. This means that we consistently observe the best interests of the project in every action. Second, we practice a style of contract administration that emphasizes the implementation of best practices, recognizing change, mitigating risk (i.e. averting claims), and maintaining comprehensive progress documentation. 12. Prevailing Wage/ Labor Compliance Certified Payroll Records Pacifica will monitor and review weekly certified payroll records, labor compliance forms, and one-time submittals and to monitor and ensure timely submittal of weekly payroll records, in compliance with the following regulatory drivers: State Prevailing Wage Determinations Pacifica will ensure that the selected Contractor complies with all applicable State Prevailing Wage requirements for all work covered by the Department of Industrial Relations (DIR), which includes but is not limited to non- traditional craft work such as Land Surveying, Fields Soils and Materials Testing, Commissioning, and Inspection Services. Pacifica shall verify the selected Contractor's compliance with new requirements, such as legislation SB 854, as well as new scopes of work and trade classifications issued by the DIR. Our team will also be requesting, as needed, worker canceled checks or additional documentation that confirms of payment of Prevailing Wages (both Basic Hourly Rate and Fringe Benefits). Federal Davis -Bacon Related Acts (DBRAs) For contracts that have both State and Federal funding, we will coordinate with the City for verification of bidding information and documents to ensure that the correct applicable federal Wage Decision was included at the time of bid. Additionally, our team will perform a courtesy check to ensure that any federal Wage Decision Modifications issued within ten (10) days of the Construction RFP's bid due date is applied to the project accordingly pursuant to Federal 29 CFR Section 1.6(c)(3). During construction of a federally funded project, our team will be ensuring monitoring payment of both State Prevailing Wage and Federal Wage Decisions as well as related Federal Wage Modifications by including both wage types within the Contractor Compliance packet that will be provided to all contractors performing on the project. Should there be a difference between the state and federal prevailing wages rates for a similar or equal classification of labor, the Contractor shall pay not less than the higher wage rate. Additionally, Pacifica will work with the Prime Contractor and the City for any federal conformances for trade classifications (i.e. Land Surveying) that are not published within federal wage decisions but are published with State Prevailing Wage determinations. Our team will provide the City with status updates as necessary for any conformances. Payment of Fringe Benefits portion of Prevailing Wages At minimum, all contractors performing on a public works project will be required to provide proof of payment of Fringe Benefits contributions for at least one reporting period month in which work was by the contractor. Acceptable forms of Fringe Benefit payment confirmation include but are not limited to worker canceled checks (front and back), Financial Statement for a credit banking institution, Union Employer Contribution Reports and Union Status Letters with corresponding canceled checks, and/or online payment confirmation of Training portion to the California Apprenticeship Council (CAC), applicable Union Trust Fund, or State approved apprentice program noted on the Division of Apprenticeship Standards (DAS) section of the DIR website. Employee Field Interviews & Site Visits To proactively address any potential labor issues early on, Pacifica proposes conducting monthly field interviews during integral phases of the construction schedule. Pacifica will secure the Construction Schedule from the Contractor and/or the City's designated Project Manager and with best efforts, coordinate on -site field interviews within the first week or month of work performed. Pacifica will verify the Construction Schedule throughout the project to coordinate on -site field interviews for various trade crafts mobilizing on -site for the first time (i.e. stripers, roofers, painters). Additional field interviews can be conducted for any of the following reasons: ■ Formal and Informal Working Complaints; ■ Discrepancies identified in Contractors' submittals of required forms, as well as Contractor Certified Payroll Records indicating possible violation(s); Funding Source requirements (i.e. Grants); and ■ At the request of the City. CITY OF SANTA ANA I RFP NO: 23-122 15 1 Anser Advisory