Item 10 - Agreements for On-Call Construction Management and Inspection Services

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)>)) 2. Scope of Services and Schedule Discrepancy Notifications As noted above, Pacifica's proposed team will conduct Employee Field Interviews and verify worker information against Certified Payroll Records submitted by the selected Contractor and their Subcontractors, to ensure compliance with all state and federal regulations, laws, and provisions. Upon review of Contractor submitted documentation via U.S. Mail, and/or third - party electronic system. Pacifica shall develop, prepare, and electronically issue monthly Compliance Discrepancy Notifications and corrective action measures to the Contractor for immediate action and resolution, as necessary. Pacifica will inform the City of all Contractor delinquent requirements, suspected violations, and underpayment of workers. 13. CWA Compliance Anser will monitor and enforce the City's Community Workforce Agreement forms and requirements to ensure compliance. We will do so with our weekly progress reports, and will also provide those in our monthly reports. We have the necessary staff to monitor compliance and give accurate reports to assist the contractors in achieving the CWA goal. 14. Project Closeout fi Our goal for the Project Closeout phase is to — { provide the City with a complete, value-added, set of documents and tools to manage your projects well into the future. We will make sure the quality of the final output is aligned with the project requirements and your vision. We will perform project closeout in compliance with the Construction Contract Documents. Preliminary and Final Punch Lists We will conduct inspections of the Project site to determine dates of substantial completion. We will continuously coordinate with all project stakeholders, so we have preliminary and final punch list walks documented that comply with the Construction Contract Documents. Throughout the project, we will communicate efficiently with the Design Consultant so that we have the preliminary and final punch lists prepared and delivered to the Contractor. As the Construction Manager, it is our responsibility to communicate with both the designer and the contractor. We will monitor and ensure that the Contractor addresses all punch list items in compliance with Construction Contract Documents and Design Consultant's comments and recommendations. Finally, we will review written guarantees and related documents assembled by Contractor and shall recommend to Project Manager the issuance of the final certificate for payment. As -built Documents and Project Records Throughout the project, we will keep and maintain redlined (as -built) project plans and specifications documenting all changes during construction. At project closeout phase, we will review Contractor's redlined as -built plans and specifications submittal in comparison with our as -built plans and specifications prior to sending Contractor's submittals to the Design Consultant. After receiving record documents from Design Consultant, we will verify all record documents and record these documents to City project records. We will obtain and turn over all other project closeout documents, O&M manuals and all closeout deliverables as required in Construction Contract Documents. We will coordinate with the Design Consultant to review and accept project closeout documents. Final Payment When the contractor has notified Anser and has confirmed that all punch list items are complete, we will make a recommendation, in writing to the City, in connection with the final payment to the contractor. To support this recommendation, Anser will assemble all documents relating to final payment, including retention, unresolved change orders, and unpaid invoices, for approval by the owner. Once approval is received for the final payment, which resolves all outstanding financial obligations with the Contractor, the payment is processed, and the contract closed. If the Contractor requests any claims or adjustments, the contract cannot be closed until these are completely resolved. Final Cost Report Anser will summarize total project costs in a final report, listing all change orders, and identifying any unresolved issues, which may have a post - construction cost impact, such as a claim or other dispute. Anser will communicate this information in a summary narrative, including assumptions on any post construction cost impacts, and support this information with a cost and change spreadsheet of final project accounting. Operation and Maintenance (O&" Manuals and Training In coordination with the Contractor and design firm, Anser will prepare and submit all O&M manuals and training program documentation and confirm all specified training programs for the City's staff are completed CITY OF SANTA ANA I RFP NO: 23-122 16 1 Anser Advisory