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<br />2. Scope of Services and Schedule
<br />per the contract requirements. The specifications will address the systems
<br />and subsystems for which manuals and training are required, the media for
<br />these materials, quantity, schedule, formatting standards, and other detailed
<br />requirements. Anser will document all closeout procedures, tests, training,
<br />and documentation in the Project Management Plan and submit a finalized
<br />Plan to the City.
<br />Notice of Completion
<br />We will provide a recommendation to the City on Notice of Completion (NOC) date,
<br />prepare a NOC document, and record the NOC with the City at the end of the project.
<br />Project Acceptance and Turnover
<br />Finally, we will collect, prepare, and submit to the City all Project documentation,
<br />electronic files, brochures, material records, final as -built plans from Contractor,
<br />warranties, operations and maintenance manuals, final punch -list, and all other
<br />closeout documents to turn -over a successful Project to the City.
<br />15. Community Outreach
<br />Our proactive approach to communication and community engagement assists
<br />and supplements the City's efforts to best provide transparency and enable
<br />holistic support for your the project. Our members of our CM team will be
<br />able to attend and co -lead a pre -construction meeting with the community
<br />to discuss the major anticipated construction impacts. Our PM and PIC will
<br />coordinate with the city's community liaison and communicate with the
<br />community regarding impacts related to the construction project.
<br />Anser will also be working with Mel Media to assist with our marketing and
<br />outreach needs within the community. With more than 34 years of expertise,
<br />MBI has taken part in some of California's most high -profile projects, facilitating
<br />community dialogue about complex and sensitive issues throughout the region.
<br />Our team of professionals is made up of individuals with diverse various cultural
<br />backgrounds, allowing MBI to provide a wide range of services I
<br />that are strategic, innovative, and effective.
<br />UPI
<br />These services range from public outreach, community and
<br />stakeholder engagement, Virtual Meeting Rooms (VMRs),
<br />media relations, campaign development, and branding that
<br />are supported by our industry -leading, in-house design
<br />studios, which specialize in graphic design, digital photography,
<br />web design, video production, and 3-D animation, along
<br />with technical writing, copy editing and copywriting. We bridge the gap
<br />in communications for our clients and engage with Southern California
<br />communities that are large and small, contentious and exuberant, multicultural
<br />and multilingual.
<br />16. Federal Requirements
<br />The Anser team is familiar with preparing all the financial and bid documents
<br />in accordance with LAPM Chapter 15 "Advertise and Award Project". We
<br />will utilize the checklists (15-A; 15-13; and 15-C) from the chapter to verify
<br />that critical contract items, such as Prevailing Wage Rates, FHWA-1273,
<br />DBE commitment/goals, permits, rightof-way acquisition, and Caltrans
<br />Authorizations to Advertise (E-76) are completed. Our team will also prepare a
<br />Quality Control Management Plan (QMP) that outlines our testing frequencies
<br />and processes to ensure material and construction quality as well as a Source
<br />Inspection Quality Management Plan (SIQMP) that will outline inspection
<br />and release procedures for specialty fabricated items such as post tension
<br />assemblies, light poles, and bearing pads. The LAPM submittals, QMP, and
<br />SIQMP will be given to the Caltrans Local Assistance Engineer to review and
<br />concur with the advertisement of the project.
<br />Contract Administration
<br />Administering the contract includes managing and meeting all contractual
<br />Commitments while allowing the contractor to focus on completing the project
<br />without unnecessary delay or cost. Parties to these related commitments
<br />include Caltrans Local Assistance, Cities, various permitting agencies, affected
<br />utilities, the design team, and associated funding agreements. We adhere
<br />to the Caltrans Local Assistance Procedures Manual (LAPM). All materials
<br />and work performed will be documented through daily diaries, logs, reports,
<br />certificates, and all required forms to ensure all cooperative agreement,
<br />permit, and funding requirements are met.
<br />Document Control and Filing
<br />The Anser team understands that for the City to receive full funding
<br />reimbursement for any federally funded projects, our team will have
<br />to create and maintain hundreds of documents throughout each
<br />project duration to provide proof that the project was administered
<br />in accordance with State and Federal guidelines. The requirements
<br />of the Caltrans LAPM provide the minimum filing system that we
<br />must adhere to,but most of the proposed City projects are large and
<br />complex in nature and the full 63-category fling system established
<br />CITY OF SANTA ANA I RFP NO: 23-122 17 1 Anser Advisory
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