Item 10 - Agreements for On-Call Construction Management and Inspection Services

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Willdan adopted the Caltrans' Construction Manual as our in-house quality standard and have incorporated Caltrans' prescribed standards and procedures into our everyday inspection routine. This ensures we meet federal and state guidelines from the start. To supplement the Caltrans Construction Manual, we have also developed checklists as a means of quality control for our typical project field files, federally funded project documentation, BMP inspections, slurry seal inspections, ARHM paving inspections, water main inspections, and traffic signal inspections. Contractor Compliance: Our staff has extensive experience with a myriad of public works projects and has a clear understanding of the issues surrounding inspection of the work. For example, when constructing sidewalks and ADA-compliant ramps, our team will ensure adequate subgrade compaction has been achieved. They will monitor the work for conformance with the plans, specifications, and ADA requirements. The concrete tickets will be checked to ensure materials match the approved mix design. A smart level will be used to check forms and the contractor will not be approved to place concrete until the work meets all City and other applicable standards. Willdan's team will monitor the contractor's operations for conformance with City compaction standards by working with the City's approved material testing lab and will not accept any trench backfill or allow any pavement repair until proper compaction is verified by the lab. Project Budgets: Construction costs are proactively managed and tracked against available ®$$$ budgets by our Construction Managers. This starts with an initial quantity takeoff from the construction plans, utilizing Bluebeam Revu, serving as an independent audit of the project quantities as they correlate to the bid schedule quantities. Early Identification of potential quantity busts and continual monitoring of quantities throughout construction is key to maintaining project costs within established budgets. Our team creates and maintains change order logs and final cost projection spreadsheets on a weekly basis to document and track all quantity adjustments, approved change orders, pending change orders, and potential change orders. The City's Project Manager is kept abreast of the project budget status throughout construction so that adjustments can be made to the scope of the project, or proper procedures can be followed to request additional funding, if needed to stay within the established contingencies. Willdan's team also focuses on quickly processing RFIs and change order requests and providing direction to the Contractor as needed to keep them moving and avoid costly delays. Scheduling: The contractor's critical path method baseline schedule will be reviewed and accepted prior to issuance of a notice to proceed. The schedule will identify major items of work and will be the vehicle for monitoring, controlling, and tracking progress. The schedule will be required to be updated monthly to reflect actual and forecasted completions. This allows our construction managers to anticipate and forecast potential issues and develop an advanced strategy to proactively mitigate problems before they impact the schedule. In instances where schedule delays are expected to occur, due to weather, approval requirements or information from an outside agency, material shortages, or other unanticipated factors, the City's Project Manager will be immediately notified of the potential project delay. Strategies will be developed and implemented to resolve project challenges and expedite the approval of the affected projects. As the Project Manager, Mr. Bustos will monitor all progress on a weekly basis. Cloud -Based Construction Management: Willdan is experienced in utilizing cloud -based applications, such as Procore and Virtual Project Manager (VPM), to manage the paperwork and record keeping on CIP projects. Upon startup of a new construction project, Contractor RFIs and submittals are provided through the cloud -based application, On -Call Construction WP Management and Inspection Services 8