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9. Progress Payments <br />a. Maintain cost accounting records on authorized work performed under unit costs and <br />additional work performed on the basis of actual costs of labor and materials, or other work <br />requiring accounting records. <br />b. May develop and implement procedures for the review and processing of applications by <br />contractor for progress and final payments. Make recommendations for certification to the <br />City for payment. <br />c. Provide status of monthly certified payroll reports and monthly as-builts updates as backup <br />for each payment submitted to the city for review. <br />d. Review for approval contractor's progress payment requests, including verifying LAPM <br />compliance status and impact on payment; negotiate differences over amount with contractor; <br />and process payments through City's Project Manager. <br />10. Inspections <br />a. Determine that the work of contractor is being performed in accordance with the contract <br />documents. Make recommendations to the City regarding special inspection or testing of <br />work not in compliance with the provisions of the contract documents. Subject to review by <br />the City, reject work which does not conform to the requirements of contract documents. <br />b. Facilitate and coordinate inspection by representatives of other agencies. <br />c. Verify that contractor conforms to design survey line and grades. <br />d. Provide as -needed construction inspection of work to monitor materials and methods for <br />compliance with plans, specifications, and contract documents; address and document non- <br />conforming items as they are discovered. <br />e. Monitor compliance with Clean Air Act and Clean Water Act (National Pollutant Discharge <br />Elimination System — NPDES best management practices). <br />f. Conduct daily measurements of quantities of work with contractor. <br />g. Review actual contractor performance throughout day and discuss discrepancies with <br />contractor as they occur. <br />h. Evaluate contractor's operation and production with respect to quality and progress and <br />report to the construction manager. <br />i. Photograph continuous property frontages along street alignment once prior to construction <br />and once immediately following construction. Maintain photographic record of key elements <br />of each major operation of work each day, with increased detail in situations of potential <br />changes or claims. <br />j. Closely monitor testing results and require contractor to provide corrective measures to <br />achieve compliance. <br />k. Prepare and maintain detailed daily diary inspector reports on construction progress. <br />I. Maintain field file bound workbooks during construction, including cumulative record of <br />quantities constructed, daily and weekly reports, working day reports, change order <br />documentation, photographs, and other documentation. <br />m. Provide complete measurements and calculations documented to administer progress <br />payments. <br />n. Maintain and submit red -lined set of plans for as -built corrections on record drawings to be <br />filed with City. (City's design consultant will transfer contractor's record drawings to original <br />Mylar drawings.) <br />11. Claims <br />a. Claims submitted by the contractor must adhere to the Public Contract Code Section 10240 <br />and 20104. <br />b. PM shall coordinate with City consultant on claim matters. <br />401 On -Call Construction <br />Management and Inspection Services 16 <br />