Agenda Packet_2023-10-17 - Laserfiche WebLink

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DocuSign Envelope ID: 85813D13-C988-407D-B813-593168504340 cancelled, number of items backordered, and number of items in process. 8. Preferred invoice procedure: Vendor will provide electronic invoicing in a format which conforms to the EDI 810 standard. This invoice file will be customizable to include certain Orange County specific data elements such as purchase order number (aka "DO number"), Library Branch number, etc. IV. CATALOGING SPECIFICATIONS: Contractor must: 1. Provide physical processing, including paperback laminate covers, Mylar covers or the equivalent, spine labels, property labels, genre labels and barcodes. 2. Catalog from book in hand. Check subject headings and classification for each title. Add subject headings and access points for enhanced discoverability and better access. 3. Decide what is a mass market paperback based on the book in hand and add mass market paperback labels — without having a mass market paperback holding code. 4. Contact OCPL Order department with questions when a title is ordered one way but with the item in hand the vendor can see that the way we ordered is not correct. For example, we order a title as adult fiction and vendor sees it is a juvenile board book. 5. Provide cataloging to our specifications. Provided MARC cataloging records must be AACR2 or RDA and holdings added to OCLC. 6. OCPL may change the specifications at any time and will alert vendors by email of the changes. Please call or email the Cataloging Supervisor if you have any questions. V. GENERAL CATALOGING INFORMATION A. Sources of cataloging data: ■ Cataloging records must be AACR2 or RDA. ■ Name headings and subject headings must be from the Library of Congress Authority Files. • Genre headings must be GSAFD, LCSH, or LCGFT. If there is a choice between a GSAFD heading and another genre heading, use the GSAFD heading. ■ Spanish subject headings must be Bilindex (Bidex) or Queens Library Spanish Subject Headings (qlsp). • Remove BISAC, Sears, and FAST headings. * Dewey numbers must be Dewey Decimal Classification, 23rd edition. Cut Dewey numbers at 5 places after the decimal. B. OCLC: • Holdings must be added to OCLC. • New volumes of sets or of manga must be added to the multiple volume record already in our catalog. Don't use a new individual volume record. • Serial volumes must be added to the serial record already in our catalog. C. Records and record delivery: • Records must be fully cataloged MARC format. • Records must be Unicode UTF8 format. • Records may be delivered as email attachments to designated OCPL staff or placed on an FTP server and designated OCPL staff emailed when the records are ready. • Records must be received before library materials reach the branches. o Cf31 10/17�fl�887OC BRODARTC64+w319 Printed Library Materials