Item 35 - FY 2022 Emergency Management Performance Grant

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EMPG Program Appendix | 2023 Page H-10 Planning Guide to help inform their identification and establishment of a SDRC. The SDRC position should be included in the State Administrative Plan with the following responsibilities: • Development of the pre-disaster recovery plan, including state-level leadership and structure, formation of communication channels, multi-agency coordination, and building whole-community partnerships to support recovery efforts. • Set the stage for necessary strategic, operational, and tactical post-disaster planning, actions, and processes. • Maximize impact of federal, private sector, and nongovernmental dollars to enable recovery and resilience. • Accelerate the delivery of resources, including funding and technical assistance, to disaster- impacted communities. • Enable state leadership to better organize and identify gaps in the state’s recovery capabilities. Disaster Financial Management Policies and Procedures Lessons learned from recent hurricane seasons and wildfires demonstrate the need for impacted jurisdictions to improve their ability to immediately track and account for disaster costs. Disaster financial management includes policies and procedures that work to recover expenses pertaining to damage, emergency protective measures, and debris management during and after a disaster. These policies and procedures include, but are not limited to, those supporting eligible contract costs and force account labor, materials, and equipment. State Administrative Plan FEMA strongly recommends that EMPG Program recipients include disaster financial management planning as part of their State Administrative Plan. An effective disaster financial management plan and process is crucial to help recipients prepare for declarations of emergencies or major disasters and plan for reimbursement. The table below details the processes that should be included in the State Administrative Plan and recommendations on where they should be placed. State Administrative Plan Guidance State Administrative Plan Section Recommendations Processes • Section V Part D: Project Funding and Reimbursement • Section V Part G: Records and Reports • A process to ensure subrecipients are tracking and documenting disaster costs necessary for federal reimbursement, such as receipts, invoices, procurement documents, contracts, and insurance coverage/claims • Section V Part D: Project Funding and Reimbursement • Section V Part G: Records and Reports • A process to document disaster cost operations such as labor, equipment, and materials that are allowable under federal requirements • Section V Part D: Project Funding and Reimbursement • A process to ensure that subrecipients are not receiving a duplication in benefits • Section IV Part B: Organization and Staffing • A process to ensure pre-disaster contracts and procurement strategies are in place, if necessary Additionally, recipients are encouraged to use EMPG Program funds for training that develops, delivers, and exercises disaster financial management procedures.