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CITY OF SANTA ANA <br />X. METHOD OF ORDERING FOR EXCERCISES <br />A. As an exercise is required, solicitations in the form of a firm price quotation shall <br />be requested from the selected vendor(s). <br />Proposers who have been qualified will be provided a scope of work for the <br />desired seminar, workshop, tabletop, drill, functional or full-scale exercise and <br />requested to provide a written quotation. These quotations will be reviewed and <br />evaluated by the ASAUASI Grant Office. <br />C. Individual order price quotations shall be provided upon request per project and <br />shall include, but not be limited to, an identifying (quotation) number, date, City of <br />Santa Ana agreement number, requestor name and phone number, ship to <br />location, itemization of services with complete description and price per item and <br />a summary of total cost for services, shipping, and tax. <br />D. Written Purchase Orders (POs) or Agreement Release will be issued upon <br />approval of written itemized quotations received from the proposer(s). <br />E. POs will be faxed, transmitted electronically, or mailed and shall be the only <br />authorization for the proposer(s) to action the order. <br />F. POs and payments for service will be issued only in the name of the proposer(s). <br />G. Proposer shall adapt to changes to the ordering method or ordering procedures <br />as required by the City during the term of the agreement. <br />H. Change orders shall be agreed upon by Proposer and City and issued as needed <br />in writing by the City. <br />XI. INVOICING FOR EXERCISES <br />A. Proposer shall invoice the City, unless otherwise advised, upon satisfactory <br />receipt of performance of services. <br />B. The Proposer will submit invoices according to milestones that are mutually <br />agreed upon by the City and the Proposer, and will be established at the time an <br />agreement is entered into between the City and the Proposer. <br />C. Invoices should be emailed to: <br />Sgt. Garry Couso <br />Santa Ana Police Department <br />Email: gcouso()santa-ana.org <br />RFP 24-086A City of Santa Ana Page 29 of 64 <br />