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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL SERVICES <br /> <br />Resolution 95-O18 <br /> Page 1-6 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />JOB League of Cities Preparation tiles and tinal copies Survey Two years Department <br />SPECIFICATIONS Benchmark and for League of Cities. completion detined <br />(continued) Benefits Survey date <br /> Part-time/Temporary Background matedal and final job Date job Permanent Department <br /> Positions description for all part-time and classification detined <br /> seasonal positions, arranged in deleted <br /> alphabetical order. <br />LOSS CONTROL Hearing Tests Audiological test results. Employee 30 years total - CAL OSHA Title <br /> separation/ keep hard copy 8 <br /> termination only. <br /> date <br /> Hepatitis Vaccination Records of dates hepatitis Employee 30 years total; CAL OSHA Title <br /> Records vaccinations administered, separation/ microfilm and 8 <br /> termination destroy hard <br /> date copy after 5 yrs; <br /> keep m/f 25 yrs. <br /> Incident Reports Police report or additional internal Report 5 yrs maximum Department <br /> accident review forms, completion - keep hard detined <br /> date copy only. <br /> Inspection Reports Loss Control inspection reports Date inspection 5 yrs maximum Department <br /> which show date, time, and conducted - keep hard detined <br /> location of safety inspections; also copy only. <br /> identities hazards. <br />MEMORANDA OF FBA Memorandum of Understanding Permanent Permanent - Department <br />UNDERSTANDING (MOU) between the City of Santa Keep one hard defined <br />(MOU) Aha and the Santa Ana Firemen's copy for each <br /> Benevolent Association. year <br /> <br /> <br />