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City of Santa Ana PERSONNEL SERVICES Resolution 95-018 <br />Records Retention Schedule Page I-9 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Certificates of Certificates issued to EE which EE separation/ 3 yearn* 29 CFR <br />PERSONNEL FILES Training show completion date of training termination 1602.30-.32 <br />(continued) class(es), date <br /> Commendation Letters of commendation and/or EE separation/ 3 years* 29 CFR <br /> Letters other congratulatory documents termination 1602.30-.32 <br /> received by and/or issued to EE. date <br /> Disciplinary Actions Memorandums, letters, or other EE separation/ 3 years* 29 CFR <br /> records of proposed and/or termination 1602.30-.32 <br /> implemented disciplinary date <br /> action(s). <br /> Doctor's Notes/medical release forms, etc., EE separation/ 30 yra total; US OSHA 29 <br /> Notes/Medical submitted regarding employee's termination microfilm and CFR 1910~20 <br /> Releases medical condition, date destroy hard <br /> copy after 3 yrs; <br /> keep m/f 27 yrs. <br /> Drug Screen Test Pre-placement and drug EE separation/ 30 yra total; US OSHA 29 <br /> screening authorization and termination microfilm and CFR 1910.20 <br /> acknowledgment form(s) and date destroy hard <br /> results of drug screening, copy after 3 yrs; <br /> keep mlf27 yrs. <br /> Family and Medical Basic employee data (name, Date FML Microfilm and Federal Family <br /> Leave (FML) address, class title, pay rate, requested/is destroy hard and Medical <br /> hours worked per pay period; granted to EE copy after 3 yrs; Leave Act of <br /> additions to or deductions from keep m/f 27 yrs. 1993 and US <br /> wages). OSHA 29 CFR <br /> 1910.20 <br /> <br /> <br />