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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL SERVICES <br /> <br />Resolution 95-018 <br />Page 1-10 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Family and Medical Dates (or hours) FML Date FML Microfilm and Federal Family <br />PERSONNEL FILES Leave (FML)** designated/taken; copies of FML requested/is destroy hard and Medical <br />(continued) (continued) notices given to employer by granted to EE copy after 3 yrs; Leave Act of <br /> employee; documents from keep m/f 27 yrs. 1993 and US <br /> employer describing FML policies; OSHA 29 CFR <br /> records of premium payments of 1910.20 <br /> employee benefits; records of any <br /> dispute re: FML. <br /> In confidential files: Date FML Microfilm and Federal Family <br /> records/documents relating to requested/is destroy hard and Medical <br /> medical certifications, granted to EE copy after 3 yrs; Leave Act of <br /> keep m/f 27 yrs. 1993 and US <br /> OSHA 29 CFR <br /> 1910.20 <br /> Grievances (closed) Files containing EE's, group of EE separation/ 3 years* 29 CFR <br /> employees', or the Union's timely termination 1602.30-.32 <br /> complaint as defined in the MOU. date <br /> I.D. Form Form completed by new EE separation/ 3 years* 29 CFR <br /> employees providing identifying termination 1602.30-.32 <br /> information used to process Santa date <br /> Aha Police Dept. records check. <br /> Job Application Applications for employment and EE separation/ 3 years* 29 CFR <br /> resumes (if any) for hired termination 1602.30-.32 <br /> employees, date <br /> <br /> <br />