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City of Santa Ant <br />Records Retention Schedule <br /> <br />PERSONNELSERVICES <br /> <br />Resolution 9~018 <br />Pagel-16 ~1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />RECRUITMENTS Examination Files Recruitment examination file Earlier of date 3 years* 29 CFR <br />(continued) folders arranged alphabetically eligible list 1602.30-.32 <br /> according to classification title, established or <br /> date <br /> recruitment <br /> cancelled <br /> Official Eligible Lists Eligible lists signed by City Earlier of date 3 years* 29 CFR <br /> Manager. Lists of individuals eligible list 1602.30-.32 <br /> placed on an eligible list card for established or <br /> hiring purposes (copies only - date <br /> original signed eligible lists are recruitment <br /> with recruitment file folder cancelled <br /> (according to classification title)). <br /> Arranged in alpha order within file <br /> folders arranged by year. <br /> Testing Materials Contains historical data, used for Date eligible 3 yrs or as long Department <br /> testing candidates, arranged in list established as useful, defined <br /> alpha order by job title, whichever is <br /> longer. <br />REIMBURSEMENT Flexible Spending, Official records of reimbursement Date Received 3 years Department <br />RECORDS Section 125 for Flexible Spending, Section 125 defined <br /> Participants ** participants, arranged <br /> chronologically by month and <br /> year, and alphabetically by <br /> employee name within each <br /> monthly file. <br />REPORTS- Accruals - payroll Monthly payroll accrual computer- Date received 3 years Department <br />COMPUTER generated reports, defined <br />GENERATED <br /> <br />} i j <br /> <br /> <br />