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City of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL SERVICES <br /> <br />Resolution 95-O18 <br />Page 1-17 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />REPORTS- Liability Loss Run Liability loss runs filed in Permanent Permanent for Department <br />COMPUTER chronological order. Lists claim #, the months of defined <br />GENERATED type of claim, claimant's name, June, July, and <br />(Continued) history per fiscal year, reserve December of <br /> balances, totals incurred each year <br />REPORTS- Employee Changes, Official monthly reports of End of each 3 years Department <br />MISCELLANEOUS Additions, Deletions In medical/dental/life/LTD insurance month defined <br /> Medical Insurance ** changes, additions, deletions for <br /> each employee, arranged <br /> chronologically by month for each <br /> insurance carrier. ' ' <br /> Monthly Departmental Report of employees hired, Distribution 10 years Department <br /> Report resigned, retired, dismissed, etc. date defined <br />REVIEWS Charter (1983-1989) Permanent Permanent Department <br /> defined <br /> Civil Service Code (1983-1989) Committee Permanent Permanent Department <br /> recommendations for code defined <br /> amendments. <br />RISK Actuarial Studies and The City is required to have Various Microfilm and Department <br />MANAGEMENT Audits actuarial audits. The actuarial destroy hard defined <br /> studies help the City determine copy after 10 <br /> how much money it may need to yrs; keep m/f <br /> fund claims. Arranged permanent. <br /> alphabetically and/or in <br /> chronological order. <br /> <br /> <br />