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City of Santa Aha PERSONNEL SERVICES Resolution 95-O18 <br />Records Retention Schedule Page 1-22 of 1-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />WORKERS' Fimt Aid/Report Only Notices that an injury has Final action 3 years Labor Code <br />COMPENSATION Incident ** happened - no medical records, date 5405 and T~tle 8 <br /> Reports arranged alphabetically California Code <br /> by employees' name. of Regulations <br /> #14311 <br /> Indemnity Claims Open/active and closed/inactive Final action Lifetime T'~le 8 California <br /> Files ** temporary and permanent date on claim medical award Code of <br /> disability claims files involving cases Regulations <br /> exposure to lost time. Permanent destroyed upon #15400.2 <br /> disability to be compensated, death of <br /> Contains medical files and individual. <br /> payment history. <br /> "Medical Only" Claims Open/active and closed/inactive Final action 7 years Title 8 California <br /> Files ** claims tiles. Contain claim forms, date on claim Code of <br /> billings, medical records, check Regulations <br /> copies, etc. EE injury - no loss of #15400.2 <br /> work greater than 3 days. <br /> Arranged alphabetically by <br /> employees' name. <br /> PERS (Sworn) Claims tiled by EE's (sworn) for Permanent Permanent Government <br /> Industrial Disability PERS disabilit7 retirement. Files Code Section <br /> Retirement Files arranged alphabetically by EE's #21101 <br /> (Official) ** name. <br /> <br />29 CFR 1602.30-.32 Employment and personnel records kept under the EEOC regulations must be preserved for three years. In the case of involuntary <br />termination of EE, pemonnel records of terminated EE shall be kept for a period of 2 years from the date EE terminated. If charge of discrimination tiled, <br />personnel records relevant to the charge or action shall be kept until tinal disposition of the charge or action. <br /> <br />Defined as "V'~al Records" (i.e., records that are needed for continuing operations (policies, procedures, organizational guidelines). <br /> <br /> <br />