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CITY OF SANTA ANA <br />FINANCE & MANAGEMENT SERVICES <br />RECORDS RETENTION SCHEDULE <br /> <br />Resolution 98-088 <br /> Exhibit F <br /> Page F-4 ef F-19 <br /> <br /> RECORD RECORD RECORD RETENTION RETENTION REMARKS <br /> CATEGORY SERIES DESCRIPTION START DATE PERIOD <br /> <br />ACCOUNTING & AUDIT-Working papem Audit documents; year-end financial Date prepared 3 years <br />BUDGET work papers <br /> <br />ACCOUNTING & BANKS-Bank Statements Lists all bank-cleared City checks; filed Date prepared 3 years <br />BUDGET & Account Reconcilement by bank name and by fiscal year <br /> <br />ACCOUNTING & BUDGET-Budget Year-to-date expenditures and revenue Date prepared 10 Years One permanent <br />BUDGET Report/Revenue Report- reports hard copy retained <br /> Monthly in Accounting files <br /> <br />ACCOUNTING & CAPITAL ASSET-Annual Annual list of capital asset depreciation Date prepared 2 years <br />BUDGET Depreciation schedule <br /> <br />ACCOUNTING & CAPITAL ASSET-By Lists capital assets by activity number Date prepared Microfilm 3 years <br />BUDGET Activity <br /> <br />ACCOUNTING & CAPITAL ASSET-By Lists capital assets by fund number Date prepared Hard copy 1 year <br />BUDGET Funding Source Microfilm 3 years <br /> <br />ACCOUNTING & CAPITAL ASSET-Master Lists all city capital assets Date prepared Hard copy 1 year <br />BUDGET listing Microfilm 3 years <br /> <br />ACCOUNTING & CAPITAL ASSET-Update Lists capital assets changes as they Date prepared Hard copy 1 year <br />BUDGET occur Microfilm 3 years <br /> <br /> <br />