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CITY OF SANTA ANA <br />FINANCE & MANAGEMENT SERVICES <br />RECORDS RETENTION SCHEDULE <br /> <br />Resolution 98-088 <br /> Exhibit F <br />Page F-10 of F-19 <br /> <br /> RECORD RECORD RECORD RETENTION RETENTION REMARKS <br /> CATEGORY SERIES DESCRIPTION START DATE PERIOD <br /> <br />PAYROLL PAYROLL - Employee Lists employee earnings by social Date prepared Hard copy 2 years <br /> Earnings security number Microfilm indefinite <br /> <br />PAYROLL PAYROLL - Exception Forms to charge labor expenditures to Date prepared 3 years <br /> Sheets applicable Fund and Activity other than <br /> home account <br /> <br />PAYROLL PAYROLL- Retirement Self-explanatory Date prepared Hard copy 2 years <br /> Reports Microfilm indefinite <br /> <br />PURCHASING BIDS-Bidder Applications Self-explanatory Date prepared 2 years <br /> <br />PURCHASING BIDS-Losing Formal Bids Filed by name of bidder grouped by Bid award 1 year <br /> (over $10,000) fiscal year date <br /> <br />PURCHASING BIDS-Losing Informal Filed by name of bidder grouped by Bid award 1 year <br /> Bids (under $10,000) fiscal year date <br /> <br />PURCHASING BIDS-Winning Formal Self-explanatory Date of final 3 years <br /> Bids (over $10,000) payment <br /> <br />PURCHASING BIDS-Winning Informal Self-explanatory Date of final 3 years <br /> Bids (under $10,000) payment <br /> <br /> <br />