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<br />8
<br />
<br />vas Software License, Service, a'Maintenance Agreement
<br />
<br />Check Amount
<br />Filler (spaces)
<br />Check Cut Date
<br />Filler (spaces)
<br />Trans Code
<br />
<br />(no dollar sign or decimal)
<br />
<br />10
<br />14
<br />6
<br />9
<br />1
<br />
<br />(MMDDYY)
<br />
<br />(1 = voided check, otherwise space)
<br />
<br />Sample record:
<br />018089800000331509540000028100
<br />
<br />120198
<br />
<br />The file naming convention shall be BRMMDDYY.WRK where BR are the literal letters "BR", MMDDYY is
<br />the date of the check run, and WRK are the literal letters "WRK."
<br />
<br />2.
<br />
<br />LIABILITY
<br />
<br />a.
<br />
<br />Codefendant, Tenders, Employee Tracking
<br />A new VOS contact module will be used to track codefendants, tenders, employee involved, witnesses, and
<br />anyone else involved with a claim. There can be any number of contacts per claim. The following fields would
<br />be tracked for each contact: contact type (employee, witness, etc.), contact name, address 1, address2, city, state,
<br />zip code, tax id, contact first name, contact last name, phone, fax, pager, cellular, email, insurer, attorney,
<br />attorney phone, contribution, and comment. VOS will provide this module as part of the delivered system at no
<br />additional charge.
<br />
<br />b.
<br />
<br />Certificates of Insurance Tracking System
<br />This is a feature that is not currently in the VOS product. At this time, there is no specification as to the
<br />features or the cost. VOS is interested in developing a specification for this module.
<br />
<br />c.
<br />
<br />Reportable Severity
<br />This is a feature that is not currently in the VOS product. VOS will provide a check box that the user can check
<br />to identify the claim as reportable as to the severity of the claim (death, quadriplegic, etc.). Any report can
<br />reference this new field. Additionally, when reportable severity is checked, the system will have the capability
<br />to diary any user to notify them that a reportable claim has been entered. VOS will provide this feature as part
<br />of the delivered system at no additional charge.
<br />
<br />3.
<br />
<br />LITIGA TION
<br />
<br />a.
<br />
<br />City Council Authority
<br />A specific notepad type, Council Authority, will track the City Council approval dates and amounts. This
<br />capability is part of the current VOS system.
<br />
<br />b.
<br />
<br />Experts
<br />Tracking of experts by name, address, phone number, pager number, cellular phone number, fax number, email
<br />number, tax id number and specialty (comment field) is part of the current VOS system.
<br />
<br />c.
<br />
<br />Defense Attorneys
<br />Tracking of attorneys by name, address, phone number, pager number, cellular phone number, fax number,
<br />email number, tax id number and attorney monitoring (comment field) is part of the VOS current system.
<br />
<br />d.
<br />
<br />Co-Counsel Attorneys
<br />Tracking of co-counsel attorneys by name, address, phone number, pager number, cellular phone number, fax
<br />number, email number, tax id number and who they represent (comment field) is part of the current VOS
<br />system.
<br />
<br />e.
<br />
<br />Plaintiff Attorneys
<br />Tracking of plaintiff attorneys by name, address, phone number, pager number, cellular phone number, fax
<br />number, email number and tax id is part of the current VOS system.
<br />
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