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CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) TERMS AND CONDITIONS GENERAL PROVISIONS 55. CMAS Updates and /or Changes a) A CMAS amendment is not required for updates and /or changes once the update and /or change becomes effective for the federal GSA schedule, except as follows: i) A CMAS amendment is required when the contract is based an products and/or services from another contractor's multiple award contract and the contractor wants to add a new manufacturer's products and /or services. ii) A CMAS amendment is required for new federal contract terms and conditions that constitute a material difference from existing contract terms and conditions. A material change has a potentially significant effect on the delivery, quantity or quality of items provided, the amount paid to the contractor or on the cost to the State. iii) A CMAS amendment is required for changes to contracts that require Prison Industry Authority (PIA) approval, b) A CMAS amendment is required to update and /or change products and services on a non - federal GSA multiple award contract. C) A CMAS amendment is not required to update and /or change products and services on Software Volume License .Agreements. 56. CMAS Contract Amount There is no minimum or maximum dollar amount specified by this contract nor is there any guarantee of minimum purchase of contractor's products or services by the State. 57, CMAS Purchase Order Limits Unless otherwise stipulated in the CMAS contract, orders for Information Technology products and /or services shall not exceed $500,000 per transaction; orders for non - Information Technology (commodities) products shall not exceed 5100,000 per transaction, and orders for non - Information Technology services shall not exceed S250,000 per transaction. 56. CMAS No Additional Costs No additional costs beyond those identified in the contract shall be incurred by the State for obtaining the products and services offered. 59. CMAS Quarterly Reports Contractors are required to submit a detailed report quarterly to the DGS Procurement Division, CMAS Unit. 1500 5th Street, Suite 116, Sacramento, 95614, Attention: Quarterly Report Processing (IMS Code C -39). A separate report is required for each contract, as differentiated by alpha suffix (if applicable). Contractors with resel(ers are responsible for reporting reseller ordering activity. Any report that does not follow the required format or that excludes information will be deemed incomplete. February 2001 10 New schedules for contractors with existing schedules and extensions or renewals of existing schedules, will be approved ONLY if the supplier has submitted to the CMAS Unit all quart reports due. Each quarterly report is required within two weeks Of the end of March, June September, and December of each calendar year. A report is required even when there is no activity . The report must include the agency name, purchase order number, purchase order date, agency billing code, pre -tax total order cost, agency contact name, address and phone number, and total dollars for the quarter. Tax must NOT be included in the quarterly report, even if the agency includes tax on the purchase order. 60. CMAS Conflict of Terms The California Multiple Award Schedule terms and conditions shall prevail if there is a conflict between the terms and conditions of the contractor's federal GSA (or other multiple award contract), packaging, invoices, catalogs, brochures, technical data sheets or other documents. 61. CMAS Purchase Orders Funded in Whole or Part by the Federal Government All contracts (including individual orders), except for State construction projects, which are funded in whole or in part by the federal government may be canceled with 30 days notice, and are subject to the following: a) It is mutually understood between the parties that this contract (order) may have been written before ascertaining the availability of congressional appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays which would occur if the contract (order) were executed after that determination was made. b) This contract (order) is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the fiscal year during which the order was generated for the purposes of this program. In addition, this contract (order) is subject to any additional restrictions. limitations, or conditions enacted by the Congress or any statute enacted by the Congress which may affect the provisions, terms or funding of this contract (order) in any manner. c) It is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this contract (order) shall be amended to reflect any reduction in funds. The department has the option to void the contract (order) under the 30 -day cancellation clause or to amend the contract to reflect any reduction of funds. 62. CMAS Conflict of Interest a) Current State Employees (Public Contract Code Section 10410): i) No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a finandal interest and which is sponsored or funded by any State agency, unless the employment, activity Or enterprise is required as a condition of regular State employment.