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<br />FY 2006 HOMELAND SECURITY GRANT PROGRAM - DECEMBER 2, 2005
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<br />benefits must be in accordance witb the policies of the State or unites) oflocal
<br />government and have the approval of the State or the awarding agency, whichever is
<br />applicable, Such costs must be included witbin the funding allowed for program
<br />management personnel expenses, which must not exceed 15% of the total allocation as
<br />specified in section D,6. The services of contractors/consultants may also be procured to
<br />support the design, development, conduct and evaluation of exercises, The applicant's
<br />formal written procurement policy or the Federal Acquisition Regulations (FAR) must be
<br />followed,
<br />· Overtime and Backfill - Overtime and backfill costs associated with the design,
<br />development and conduct of exercises are allowable expenses,
<br />· Travel- Travel costs (e,g., airfare, mileage, per diem, hotel) are allowable as expenses
<br />by employees who are on travel status for official business related to the planning and
<br />conduct of the exercise project(s),
<br />. Supplies - Supplies are items that are expended or consumed during the course of the
<br />planning and conduct of the exercise project(s) (e.g" copying paper, gloves, tape, non-
<br />sterile masks, and disposable protective equipment),
<br />. Implementation of HSEEP - This refers to costs related to developing and maintaining
<br />a self-sustaining State Homeland Security Exercise and Evaluation Program which is
<br />modeled after the national HSEEP.
<br />. Other Items - These costs include the rental of space/locations for exercise planning and
<br />conduct, rental of equipment (e.g" portable toilets, tents), food, refreshments, gasoline,
<br />exercise signs, badges, etc.
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<br />Unauthorized Exercise Costs
<br />Unauthorized exercise-related costs include:
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<br />· Reimbursement for the maintenance and/or wear and tear costs of general use vehicles
<br />(e,g" construction vehicles) and emergency response apparatus (e.g., fire trucks,
<br />ambulances), The only vehicle cost that is reimbursable is fuel/gasoline.
<br />· Equipment that is purchased for permanent installation and/or use, beyond tbe scope of
<br />exercise conduct (e.g" electronic messaging signs),
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<br />D.6. Personnel
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<br />Hiring, overtime, and backfill expenses are allowable under tbis grant only to perform
<br />programmatic activities deemed allowable under existing guidance. (See individual program
<br />guidance sections for more information on allowable activities,) Supplanting, however, is not
<br />allowed.
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<br />Up to 15% of programmatic spending may be used to support tbe hiring of full or part-time
<br />personnel to conduct program activities that are allowable under the FY 2006 HSGP (i.e"
<br />planning, training program management, exercise program management, etc). Grantees may
<br />request that DHS issue a waiver to increase that ceiling. Waiver decisions are at tbe discretion of
<br />DHS and will be considered on a case-by-case basis, The ceiling on personnel costs does not
<br />apply to contractors, and is in addition to eligible M&A costs and eligible hiring of intelligence
<br />analysts, Grantees may hire staff only for program management functions not operational duties.
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<br />PREPAREDNESS DIRECTORATE'S OFFICE OF GRANTS AND TRAINING
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