Laserfiche WebLink
<br />DO NOT RECORD <br /> <br />CITY OF SANTA ANA <br />PARKS, RECREATION AND COMMUNITY SERVICES AGENCY <br />ATHLETIC FIELD USE POLICIES & PROCEDURES <br /> <br />INTRODUCTION <br /> <br />The Parks, Recreation and Community Services Agency are pleased to serve you, our athletic field customers, by providing you with this <br />policies and procedures document. It is the intent of this document to help your sport organization; players, coaches and administrators, to <br />better enjoy the use of our City's athletic fields. <br /> <br />After reviewing these policies and procedures please feel free to contact our Reservation Administration Office (714-571-4212) with any <br />comments or suggestions. Let me assure you that we will take your suggestions seriously by sharing it with the Committee On Field Usage <br />(COFU). Once COFU reviews your suggestion they will forward it on to the Parks, Recreation and Community Services Agency Reservation <br />Team for final consideration. <br /> <br />Best wishes, for a positive athletic field reservation experience. <br /> <br />I. DEFINITIONS <br /> <br />A. Agency: Parks, Recreation & Community Services Agency. <br /> <br />B. Civic Minded: An organization, which dedicates part of its mission to serve and support youth in Santa Ana. <br /> <br />C. Community Based: An organization whose majority of participants resides within the City of Santa Ana. <br /> <br />D. COFU: Acronym for 'Committee On Field Usage.' COFU is a sub-committee of the Park and Recreation Committee. <br />COFU's purpose is to help Parks, Recreation and Community Services improve its reservation system and help by making <br />recommendations on matters pertaining to the reservation system policies and procedures. <br /> <br />D. Miscellaneous Fee Schedule: The City Council approved schedule of fees that are to be charged for deposits, rental of <br />facilities, rental of equipment and/or for City services (see Attachment _Parks, Recreation & Community Services <br />Miscellaneous Fees). <br /> <br />E. General Liability Insurance: City Attomey approved insurance required by each sport organization in order to reserve <br />athletic fields and/or conduct events (see attachment _ General Liability Insurance Requirements and Additional Insured <br />Endorsement Examples). <br /> <br />F. Non.Profit Organization: An organization that registers with the City as a non-profit organization by providing documents <br />verifying non-profit status (501 (c) 3) with the federal, and state government and having a current City business license. <br /> <br />G. For Profit Organization: An organization that registers with the City as a for profit organization by providing documents <br />verifying for profit status with the federal, state govemment and having a current City business license. <br /> <br />H. League: Any individual or group of individuals who preside over a team or group of teams. <br />1) Recreation League Definition: Minimum mandatory play per league rules. To qualify, as a recreation league a <br />league shall present to the City the league rules specifying their mandatory play rule. <br />2) Non-recreation League Definition: Any sport org that does not have a mandatory play per league rules, i.e. <br />Coast Soccer League, travel softball, etc. <br /> <br />Non-Santa Ana Team Play: <br />1) Tournament Play - A special event where team or player registration fees are required to participate. Teams <br />maybe from Santa Ana or other cities. <br />2) Friendly: A non-special event where no team or player registration fees are required to participate. A <br />game/match where referees, umpires or other official's are there to officiate the game/match. One Santa Ana <br />team must be on the field participating at all times. <br />3) Scrimmage: A non-special event where no team/player registration fees are required to participate. A <br />practice game/match where there are no referees, umpires or other officials there to officiate the game/match. <br />One Santa Ana team must be on the field participating at all times. <br />4) Playoff: A single sport organizations end of season playoffs that lead to a champion. A non-special event <br />where no team or player registration fees are required to participate. A game/match where referees, umpires or <br />other official's are there to officiate the game/match. A Santa Ana sport organization must host the playoff and <br />have at least one team participating . To be considered a playoff successful teams must advance to another <br />playoff or championship game/match. For teams to qualify to participate in a leagues playoffs they must have <br />piayed two-thirds of the leagues scheduled games. <br /> <br />J. Reservations: The process whereby the Reservation Customer Service Representative takes money, signs up a person, <br />assigns priority to the group for a specific facility at an appointed day(s)/time(s) etc. <br /> <br />3 <br />