MATCH POINT TENNIS ASSOCIATION 1

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- DO NOT RECORD K. Reservation Deposit: A sum of money given to the City by an individual or organization prior to an event and/or a reservation of City facilities as a guarantee that all policies, procedures, rules and/or ordinances governing events or the use of facilities will be strictly adhered to. L. Special Event: An event or tournament whose goal is to make a profit by charging participants, visitors, sponsors, etc. Special events use athletic fields outside the annual field use permit process. M. Team: 1) Games - the minimum number of players/coaches required under rule to playa game; and, 2) Practice- Two-thirds the number of players required under rule to play an official game. N. Tournament: A special event, which organizes games, matches, entertainment, etc. at a specific facility or facilities. A tournament shall be one weekend only and for four (4) consecutive days or less. O. User: Any person or sport organization that holds a reservation permit(s) to use City Parks, Recreation & Community Services facility or facilities. P. Youth Athlete: A youth athlete is defined as an athlete who is 19 years of age or younger or an athlete who is 20 years of age but qualifies to play in an Under 19 division of the sport based on the age group rules in effect in that particular sport. The City of Santa Ana PRCSA reserves the right to interpret, modify and/or approve any and all U19 division league rules or language. II. REGISTRATION A. Registration Policy: All users that wish to use City parks and/or recreation facilities shall complete the registration procedure and be approved by PRCSA before applying for annual field use permits and/or a special event permit. B. Annual Field Use Permit Registration Procedure: Each year each league must register with PRCSA. Once a league has successfully completed the annual field use permit registration procedure they will be awarded annual field use permits. These permits grant a league first priority to use a specific athletic facility each week on a specific day and time. In order for a league to qualify for annual field use permits they shall submit the following information in writing by the date prescribed by PRCSA: 1) Name of organization; 2) Business address where correspondence may be mailed; 3) A business phone number; 4) A list of the organizations officers by name and title; 5) A list of officer home and cell phone numbers; 6) A copy of their City of Santa Ana business license; 7) A copy of documents verifying federal and state tax compliance; 8) Rosters by league name, team name, division name, coaches name, team mother/dad names, and team players information, including name, address, date of birth, age and gender; 9) A copy of their City of Santa Ana Attorney approved certificate of insurance; (reference page 8 VI. Insurance Requirements) 10) A $200.00 check made out to the City of Santa Ana for the field reservation deposit; 11) Upcoming season schedule of games, including playoffs and tournaments, listing locations, dates, times, and divisions playing i.e. U18 Boys. Failure by a league to submit their registration information by the prescribed time will disqualify that league from receiving annual field use permits for that year. All registration information shall be sent to: Park Services Superintendent, Parks, Recreation & Community Services Agency, 888 W. Santa Ana Blvd., 2" Floor, Santa Ana, CA. 92701. Once the information has been reviewed and found to be accurate and complete the sport organization will be notified that they are approved to obtain a permit to reserve facilities. However, should information in the registration application be found inaccurate or incomplete, the requesting user will not be approved to reserve facilities. C. Roster Update Procedure: Agency accepts that the original roster submittal by each league, during the registration process that establishes each league annual field use permits, may have used old data from a previous season. With this in mind, each league shall update it's rosters before any leagues teams and/or players begin using athletic fields by submitting an "Roster Update form (see attachment Roster Update form) to the Park Superintendent. The Roster Update form will include any new teams/players and any teams/players who are no longer playing with the league. Note that after a league submits a Roster Update form PRCSA Reservation Administration staff will review Roster Update form request to add/drop teams/players. Once the request to add/drop teams/players is approved the league will be notified in writing as to whether or not their request was approved or denied. Note that any leagues teams/players discovered using athletic fields prior to Roster Update approval will receive a warning, strike or suspension letter (see attachment 3 Strike/Suspension Policy). 4