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and weaknesses. Staff follows up with the program operators to resolve findings and maintain <br />financial records as required by regulations. <br />FISCAL CAPACITY <br />The SAWC is a part of the City of Santa Ana. All fiscal and procurement operations follow the <br />policies and procedures of the City. As a part of the City's accounting system, the SAWC has <br />various account numbers assigned that relate to specific funding sources. Revenues and <br />expenditures are coded with account numbers relating to those funding sources. Monthly <br />financial statements are produced based on charges to those accounts. The monthly reports <br />indicate the line item budget amounts, expenditures against the budget and the balance remaining <br />for each account and funding program. <br />Accounts Pa. <br />YSPN service provider invoices with accompanying documentation are received and reviewed <br />by the Fiscal Liaison for allowable and reasonable expenditures and for completeness of <br />documentation. Any discrepancies are reported back to the Service Provider with requests for <br />additional documentation as needed. After the invoices have been reviewed, they are forwarded <br />to the Fiscal Specialist for final review, assigning of account numbers and approval for payment. <br />The invoices, along with a request for payment, are sent to City Hall for processing. During the <br />payment process at City Hall, the payment amount, payee, invoice number, payment date and <br />account number are entered into the accounting system. (See Attachment C -Invoice Process) <br />General operating costs of the SAWC are processed in a similar manner. Invoices are reviewed <br />by the Fiscal Specialist who assigns the relevant account code based on the chart of account <br />established by the City. The invoices are approved and forwarded for processing and payment. <br />At the end of the month, expense reports are prepared by account and distributed to the various <br />agencies within the City. <br />Pa~oll <br />As part of the City of Santa Ana, SAWC staff is paid twice a month. Time sheets are completed <br />by all staff indicating functions and programs that have been worked on during that particular <br />12 <br />