Laserfiche WebLink
<br />FISCAL OVERSIGHT <br /> <br />The SA WC is responsible for processing the Service Providers invoices and reimbursement <br />requests. It is the responsibility of the SA WC to ensure that all Service Providers understand <br />that the utilization of WIA funds is to be reasonable, allowable and allocable as required by <br />Office of Management and Budget (OMB) circulars, Code of Federal Regulations, EDD <br />Directives and City of Santa Ana policies. The Fiscal Specialist provides a mandatory annual <br />training to all Service Providers fiscal staff regarding the necessary requirements for invoicing <br />their program expenses. At this annual training, all Service Provider receive a YSPN Fiscal <br />Regulations binder with the fiscal regulations and resources necessary for the successful fiscal <br />management of their programs. <br /> <br />The Santa Ana WIB is required by federal regulation to conduct a fiscal monitoring of all <br />programs funded by WIA. Onsite monitoring must occur at least once during the program year, <br />must review fiscal records as well as policies and procedures, and provide a written report <br />delineating findings; any needed corrective actions, a timeline for accomplishing the corrective <br />actions and include any follow-up on corrective actions. The SA WC Fiscal Specialist establishes <br />a monitoring schedule for visiting each program operator in the YSPN. During the review, <br />financial records are sampled to ensure accuracy and compliance with federal, state and local <br />regulations. Technical assistance is offered when necessary to establish and maintain accurate <br />accounting procedures. SA WC fiscal staff works with the service provider's fiscal staff to <br />resolve any issues that arise from the monitoring. Written reports are issued indicating findings <br />and weaknesses. Staff follows up with the program operators to resolve findings and maintain <br />financial records as required by regulations. <br /> <br />FISCAL CAPACITY <br />The SA WC is a part of the City of Santa Ana. All fiscal and procurement operations follow the <br />policies and procedures of the City. As a part of the City's accounting system, the SA WC has <br />various account numbers assigned that relate to specific funding sources. Revenues and <br />expenditures are coded with account numbers relating to those funding sources. Monthly <br />financial statements are produced based on charges to those accounts. The monthly reports <br /> <br />11 <br />