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<br />indicate the line item budget amounts, expenditures against the budget and the balance remaining <br />for each account and funding program. <br /> <br />Accounts Payable <br />YSPN service provider invoices with accompanying documentation are received and reviewed <br />by the SA WC staff for allowable and reasonable expenditures and for completeness of <br />documentation. Any discrepancies are reported back to the Service Provider with requests for <br />additional documentation as needed. After the invoices have been reviewed, they are forwarded <br />to the Fiscal Specialist for final review, assigning of account numbers and approval for payment. <br />The invoices, along with a request for payment, are sent to City Hall for processing. During the <br />payment process at City Hall, the payment amount, payee, invoice number, payment date and <br />account number are entered into the accounting system. (See Attachment C - Invoice Process) <br /> <br />General operating costs of the SA WC are processed in a similar manner. Invoices are reviewed <br />by the Fiscal Specialist who assigns the relevant account code based on the chart of account <br />established by the City. The invoices are approved and forwarded for processing and payment. <br />At the end of the month, expense reports are prepared by account and distributed to the various <br />agencies within the City. <br /> <br />Payroll <br />As part of the City of Santa Ana, SA WC staff is paid twice a month. Time sheets are completed <br />by all staff indicating functions and programs that have been worked on during that particular <br />pay period. That information, with the accompanying account numbers, is entered into the <br />payroll system by the Payroll Specialist. Payroll dollar amounts are posted to the accounting <br />system and are reflected on the monthly financial reports. <br /> <br />Procurement <br />The SA WC follows the City of Santa Ana's procurement policies as well as federal and state <br />regulations related to procurement. Purchase requisitions for items over $500 are entered into <br />the accounting system and approved by the finance staff at City Hall. Buyers from the <br />Purchasing Department review the requisitions and issue purchase orders following City policies <br /> <br />12 <br />