Item 18 Agreement with HDR Engineering, Inc. to Conduct the First Street Multimodal Boulevard Study

Home Browse Search

CITY OF SANTA ANA 5 • Project description and map indicating project area • Project schedule for project tasks and technical studies including project milestones and delivery and review of intermediate project deliverables • Project organization with names of key staff/sub-consultants and their responsibilities • Key staff directory • Project controls including schedule and budget • Document management procedures including electronic document filing index • Applicable standards • Applicable computer software • Communications procedures • Quality management procedures • Risk Management procedures including a risk register The draft PMP shall be provided to the City of Santa Ana Project Manager for review and input. At the discretion of the City of Santa Ana Project Manager, it may be distributed to project participants at the start of the project. If distributed to project participants, a kick-off meeting shall be held to review the plan requirements within thirty (30) calendar days of contract execution. Monthly Progress Status Reports and Schedule Updates: The consultant shall prepare and submit an initial Project Master Schedule following contract execution. Upon approval by City of Santa Ana, the schedule will become the Project Baseline Schedule. The following elements must be included by consultant in the Baseline Schedule: • Work items and deliverables identified in accordance with a Work Breakdown Structure (WBS), reflecting the requirements of this scope of work developed by consultant and approved by City of Santa Ana. • Work items of third parties that may affect or be affected by consultant’s activities and develop proposed solution. • The Project Master Schedule shall include all data necessary to represent the total project and the critical path shall be clearly identified. • The order, sequence and interdependence of significant work items shall be reflected in the Project Master Schedule. The consultant shall prepare and submit monthly progress reports to the City of Santa Ana’s Project Manager, including updates on key milestones, Project schedule, identification of issues, and percent complete detail for each task worked on during the reporting period. The Project progress and schedule updates shall be reported as Earned Value (percent complete) against the Baseline Schedule. The report will also describe anticipated activities to be undertaken in the next reporting period, and any new or changed, challenges or risks that may affect schedule, scope, and budget. Subtask 1.2: Kick-Off and Project Development Team Meetings A Project Kick-Off Meeting shall be scheduled with City of Santa Ana immediately following the contract execution. The meeting will include administrative items, such as progress reports and invoicing requirements, and Project critical path. The consultant shall prepare the agenda and notes following the meeting. The project team members will include City of Santa Ana’s Project Manager, OCTA staff and key project stakeholders that will help guide the direction of the study. The consultant shall schedule, coordinate, and attend monthly project development team meetings throughout the duration of the project. The consultant shall prepare meeting materials on project related issues discussed, including agendas, power point