Laserfiche WebLink
CITY OF SANTA ANA <br />6 <br /> <br /> <br />presentations, handouts, progress plans, meeting notes and notations for specific or directed follow-up <br />action items. <br />Subtask 1.3: Agency Project Oversight <br /> <br />In addition to regular monthly project development team meetings, the consultant shall schedule and <br />attend as needed project-specific coordination meetings (estimate minimum of 10 meetings). <br />Coordination meetings/technical workshops with stakeholders shall be held to discuss issues pertinent to <br />the analysis, configuration, and effects of the project. During these meetings, City of Santa Ana, OCTA, <br />and other key stakeholders may provide direction for the project. The consultant shall prepare meeting <br />materials on technical issues for discussion, including agendas, power point presentations, handouts, <br />progress plans, meeting minutes and notations for specific or directed follow-up action items. The printed <br />format of meeting materials shall be appropriate to the purpose of the meeting and could include scaled <br />black and with and/or color roll plots, 11” x 17” and/or 8.5” x 11” handouts and/or presentation boards. <br />Subtask 1.4: REAP Reporting <br /> <br />This sub-task includes the development of plan and reporting documents required to adhere to the grant <br />funding guidelines (REAP 2.0) for the project. <br />REAP Goals and Outcomes: The consultant shall work with City of Santa Ana and OCTA staff to develop <br />a methodology to report on how the project works towards REAP 2.0 goals. This methodology shall be <br />presented to OCTA for approval. Once approved, the consultant shall assist City of Santa Ana in <br />monitoring the project through each task to ensure it continues to meet the goals and assist City of Santa <br />Ana staff in addressing any reporting questions and concerns. <br />Task 1 – Deliverables (One hard copy and an electronic version of each): <br />- Monthly invoices and Progress Reports <br />- Project Management Plan <br />- Kick-Off Meeting agenda and notes <br />- PDT meeting materials, agendas, and notes <br />- Coordination meeting/technical workshop materials, agendas, and notes <br />- REAP grant reporting methodology and plans <br /> <br /> <br />II. Task 2: Existing Analysis and Assessment <br /> <br />This task includes the data collection effort necessary to develop a thorough understanding of all the <br />Project corridor needs and challenges. <br /> <br />Subtask 2.1: Existing Conditions <br />This sub-task includes gathering existing condition information that includes current mode share, <br />description of land use and destinations, existing bicycle and pedestrian counts, existing wayfinding, <br />existing lane configurations/signal timing, collisions (including near misses), traffic volumes by vehicle <br />type, posted speed limits, street lighting and existing non-infrastructure programs. The consultant shall <br />work with the City of Santa Ana to identify and obtain any existing sources of data for purposes of <br />identifying gaps in data. Existing conditions should also include a field survey to observe any conditions <br />not reflected in traditional data.