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The Santa Ana WIB is required by federal regulation to conduct a fiscal monitoring of all <br />programs funded by WIA. Onsite monitoring must occur at least once during the program year, <br />must review fiscal records as well as policies and procedures, and provide a written report <br />delineating findings, any needed corrective actions, a timeline for accomplishing the corrective <br />actions and include any follow-up on corrective actions. The SAWC Fiscal Specialist establishes <br />a monitoring schedule for visiting each program operator in the YSPN. During the review, <br />financial records are sampled to ensure accuracy and compliance with federal, state and local <br />regulations. Technical assistance is offered when necessary to establish and maintain accurate <br />accounting procedures. SAWC fiscal staff works with the service provider's fiscal staff to <br />resolve any issues that arise from the monitoring. Written reports are issued indicating findings <br />and weaknesses. Staff follows up with the program operators to resolve findings and maintain <br />financial records as required by regulations. <br />FISCAL CAPACITY <br />The SAWC is a part of the City of Santa Ana. All fiscal and procurement operations follow the <br />policies and procedures of the City. As a part of the City's accounting system, the SAWC has <br />various account numbers assigned that relate to specific funding sources. Revenues and <br />expenditures are coded with account numbers relating to those funding sources. Monthly <br />financial statements are produced based on charges to those accounts. The monthly reports <br />indicate the line item budget amounts, expenditures against the budget and the balance remaining <br />for each account and funding program. <br />Accounts Pavable <br />YSPN service provider invoices with accompanying documentation are received and reviewed <br />by the Fiscal Specialist for allowable and reasonable expenditures and for completeness of <br />documentation. Any discrepancies are reported back to the Service Provider with requests for <br />additional documentation as needed. The invoices are assigned account numbers and approved <br />for payment. Community Development Agency Administrative staff prepare the request for <br />payment, attach the necessary documentation and forward to the Finance Accounts Payable unit <br />11 <br />