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for entry into the City's accounting system. Checks are issued according to City policies and <br />timelines. (See Attachment C -Invoice Process) <br />General operating costs of the SAWC are processed in a similar manner. Invoices are reviewed <br />by the Fiscal Specialist who assigns the relevant account code based on the chart of account <br />established by the City. The invoices are approved and forwarded for processing and payment. <br />At the end of the month, expense reports are prepared by account and distributed to the various <br />agencies within the City. <br />Payroll <br />As part of the City of Santa Ana, SAWC staff is paid twice a month. Time sheets are completed <br />by all staff indicating functions and programs that have been worked on during that particular <br />pay period. That information, with the accompanying account numbers, is entered into the <br />payroll system by the Payroll Specialist. Payroll dollar amounts are posted to the accounting <br />system and are reflected on the monthly financial reports. <br />Procurement <br />The SAWC follows the City of Santa Ana's procurement policies as well as federal and state <br />regulations related to procurement. Purchase requisitions for items over $500 are entered into <br />the accounting system and approved by the finance staff at City Hall. Buyers from the <br />Purchasing Department review the requisitions and issue purchase orders following City policies <br />and procedures. When the goods are received by SAWC, staff compares the goods delivered to <br />the purchase requisition for completeness and accuracy. The purchase order paperwork is <br />approved, signed and returned to the Purchasing department. Payment for the goods is initiated <br />through the Purchasing department following City procedures. <br />ORGANIZATAIONAL STRENGTHS AND STAFF CAPACITY <br />The SAWC brings over 15 years of experience operating various federally, state and locally <br />funded employment and training programs, and has consistently met or exceeded performance <br />expectations. Listed below are some of our organizational strengths. <br />12 <br />