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EXHIBIT 3 <br /> SCandU <br /> p <br /> For kids <br /> ORANGE COUNTY <br /> Approved by: <br /> Signature of Authorized Representative <br /> Date: <br /> Invoice Submission Et Documentation Policy <br /> Purpose <br /> To ensure transparency, compliance, and accountability in the reimbursement of costs <br /> related to WIOA-funded work experiences and participant incentives, this policy outlines the <br /> documentation required for invoice submission. <br /> Scope <br /> This policy applies to all WIOA subrecipients, partners, and vendors who submit invoices for <br /> reimbursement of wages, incentives, or other related expenses under the WIOA Work <br /> Experience Program. <br /> Policy Statement <br /> All invoices submitted for reimbursement must be accompanied by appropriate supporting <br /> documentation. Incomplete invoices or missing documentation may delay processing or result <br /> in denial of reimbursement. <br /> Required Documentation for Invoices <br /> When submitting an invoice for reimbursement, the following must be included: <br /> Signed Timesheets: Must include the participant's name, dates worked, hours worked per <br /> day, and supervisor initials/signature for each day. <br /> General Ledger Summary: A breakdown of the account entries showing charges to WIOA funds <br /> for wages, incentives, or expenses. <br /> Paystubs: Copy of the participant's actual paystub reflecting hours worked and wages paid. <br />