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(9) <br />CITY OF SANTA ANA <br />3. Review construction schedule, including activity sequences and duration, <br />schedule of submittals and delivery schedule of long lead materials and <br />equipment. Review contractor's update and revisions as may be required to reflect <br />actual progress of work. <br />4. Schedule and conduct progress meetings to discuss contract issues, procedures, <br />progress, problems, change orders, submittals, request for information (RFIs), <br />deficiencies and schedules. Prepare minutes of progress meetings for distribution <br />to all attendees. <br />5. Investigate field problems affecting property owners and contractors. <br />6. Process, review and coordinate with City and Partner Agencies to approve <br />contractor's submittals <br />7. Process, review and track RFls, submittals, shop drawings, proposed change <br />orders and revisions. <br />8. Review and evaluate proposed change orders. Review estimates for <br />reasonableness and cost effectiveness and render recommendations to City. <br />Conduct negotiations with contractors and resolve problems. <br />9. Maintain cost accounting records on authorized work performed under contract <br />unit costs and additional work performed based on actual costs of time (labor) and <br />materials (T&M). <br />10. Review contractor submittals for extra or unforeseen work. Review potential <br />Construction Change Orders (CCO) for accuracy and provide recommendation(s) <br />to City staff for proper course of action and processing of CCO's. <br />11. Develop a reasonable cost control system, including regular monitoring of actual <br />costs for activities in progress and estimates for uncompleted tasks and proposed <br />changes. <br />12. Assist City in coordinating services of other consultants that may be hired or <br />selected for the project. <br />13. Respond to contractor's requests for interpretation or clarification of meaning and <br />intent of project plans and specifications. <br />14. Establish and implement job safety procedures in compliance with CAL -OSHA <br />requirements. Monitor contractor's compliance with established safety program, <br />respond to deficiencies and hazards, and investigate and report on accidents. <br />15. Track quantities of work completed for progress payments. Develop and <br />implement procedures for review and processing of progress payment <br />applications. Assist City with review and certification for payment. <br />16. Establish procedures and monitor contractor compliance with state prevailing <br />wage regulations and requirements. <br />17. Assist City in preparing and processing OCTA reimbursements. <br />18. Maintain a complete project filing system, including records of all changes and field <br />notes. Filing system shall be in accordance with City procedures. <br />Post -Construction Phase: <br />1. Evaluate completion of work and recommend to City when work is ready for final <br />inspection. <br />2. Conduct final inspection/walk through with agency staff. <br />3. Coordinate with Inspector final punch list, including schedule for punch list <br />completion. Monitor and follow through with contractor until completion of all punch <br />list items. <br />15 <br />