HCI SYSTEMS, INC. (2) - Laserfiche WebLink

Home Browse Search

Docusign Envelope ID:88AA740A-D311-464C-87AC-45D747CFOCDA @SCOPE OF WORK 3. Ceiling tiles shall be returned to the normal position and all damaged ceiling tiles shall be replaced at the conclusion of each workday. 4. At the completion of work each day, remove all surplus materials, tools, etc. and leave the premises clean to Owner's standard of cleanliness. Reporting/Recordkeeping 1, Location Record Book: Within three (3) months after commencement of the contract, the Contractor shall prepare a book of all the locations being serviced. Two digital copies of the book shall be prepared with separate sections for each location/facility and include by account identification. One (1) copy shall be provided to the Facilities Section and one (1) copy will be maintained at the vendor's office or appropriate location chosen by the approved Vendor. 2. At a minimum, the following information is to be included in the Record Book: • The location, contact person(s) name, and telephone and/or cell phone numbers; • A list and location of all equipment (panels, pads, alarms), including manufacturer, make, and model number; • Central Station profile information; • Central Station notification list; • A detailed zone description list; • Training instructions and explanation of any non-standard system operations; and • Free estimates for repairs and upgrades or replacements 3. Additionally, the Contractor shall update the Record Books annually or as serviced and allow the City to add/delete/update contact information. 4. Records and a complete database must be maintained by Contractor on testing and inspection schedules, maintenance, inspection reports, findings, and action taken, and supporting documents for each fire alarm system.These records and information must be available for further review upon City of Santa Ana's request. 5. An electronic copy of the report must be received within 24 hours of the testing completion date. 6, Contractor shall also maintain electronic inspection reports, and the entire portfolio inventory of fire &fire safety equipment. 7. Submit a copy of the PASS/FAIL test results to the Facilities Maintenance Manager, Phil Neff, within 72 hours after each test is conducted. The PASS/FAIL test results are a summary of the overall results of each test. Submit the final test report demonstrating compliance within 14 calendar days of the date when all tests were City of Santa Ana IFB No. 25-047 Page 20 of 34