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• <br /> a. ImmDef shall furnish, except where limited by attorney-client confidentiality, all <br /> data,statements,records,information,and reports necessary for the City to monitor, <br /> review and evaluate the performance of the Scope of Services and its components. <br /> ImmDef shall cooperate with the City in the conduct of any evaluation of ImmDef s <br /> Services. ImmDef shall further cooperate to incorporate minor modifications that <br /> may be discovered as necessary and appropriate as a result from the monitoring and <br /> evaluation process. <br /> b. ImmDef shall share case-level data with the Vera through the Vera SAFE Cities <br /> Database and participate in interviews with Vera staff to support the evaluation of <br /> the Project. The information gathered will be key for developing evidence <br /> regarding the impact of representation across the United States on a variety of <br /> measures and could be used to inform future efforts to secure funding for new and <br /> existing representation programs. <br /> 5. PROGRAM COORDINATION <br /> a. The City Manager or his or her designee shall monitor ImmDef s progress and <br /> performance of this Agreement. <br /> b. ImmDef shall assign a Program coordinator ("ImmDef Coordinator") who shall <br /> have overall responsibility for the performance of this Agreement by ImmDef. <br /> Should circumstances or conditions subsequent to the execution of this Agreement <br /> require a substitute ImmDef Coordinator, ImmDef shall notify City immediately of <br /> such occurrence. ImmDef s staff shall cooperate fully with the City with respect to <br /> all matters related to this Agreement. <br /> c. ImmDefs staff shall attend meetings as required or requested by City. <br /> 6. IMMIGRANT DEFENDERS' FISCAL RESPONSIBILITIES;RETENTION <br /> OF MATERIALS <br /> a. General Fiscal Responsibilities of ImmDef. ImmDef shall: <br /> i. If applicable, appoint and submit to the City, the name of a fiscal <br /> agent, who shall be responsible for the financial and accounting <br /> activities of ImmDef, including the receipt and disbursement of the <br /> Funding installments. <br /> ii. Establish and maintain a system of accounts for the Funding that <br /> shall be in conformance with generally accepted accounting <br /> principles. Such system of accounts shall be subject to review and <br /> approval of the City. <br /> iii. Document all costs by maintaining complete and accurate records of <br /> all financial transactions, including but not limited to contracts, <br />