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• CITY OF SANTA ANA 3. Review construction schedule, including activity sequences and duration, schedule of submittals and delivery schedule of long lead materials and equipment. Review contractor's update and revisions as may be required to reflect actual progress of work. 4. Schedule and conduct progress meetings to discuss contract issues, procedures, progress, problems, change orders, submittals, request for information (RFIs), deficiencies and schedules. Prepare minutes of progress meetings for distribution to all attendees. 5. Investigate field problems affecting property owners and contractors. 6. Process, review and coordinate with City and Partner Agencies to approve contractor's submittals 7. Process, review and track RFIs, submittals, shop drawings, proposed change orders and revisions. 8. Review and evaluate proposed change orders. Review estimates for reasonableness and cost effectiveness and render recommendations to City. Conduct negotiations with contractors and resolve problems. 9. Maintain cost accounting records on authorized work performed under contract unit costs and additional work performed based on actual costs of time (labor) and materials (T&M). 10. Review contractor submittals for extra or unforeseen work. Review potential Construction Change Orders (CCO) for accuracy and provide recommendation(s) to City staff for proper course of action and processing of CCO's. 11. Develop a reasonable cost control system, including regular monitoring of actual costs for activities in progress and estimates for uncompleted tasks and proposed changes. 12. Assist City in coordinating services of other consultants that may be hired or selected for the project. 13. Respond to contractor's requests for interpretation or clarification of meaning and intent of project plans and specifications. 14. Establish and implement job safety procedures in compliance with CAL-OSHA requirements. Monitor contractor's compliance with established safety program, respond to deficiencies and hazards, and investigate and report on accidents. 15. Track quantities of work completed for progress payments. Develop and implement procedures for review and processing of progress payment applications. Assist City with review and certification for payment. 16. Establish procedures and monitor contractor compliance with state prevailing wage regulations and requirements. 17. Assist City in preparing and processing OCTA reimbursements. 18. Maintain a complete project filing system, including records of all changes and field notes. Filing system shall be in accordance with City procedures. Post-Construction Phase: 1. Evaluate completion of work and recommend to City when work is ready for final inspection. 2. Conduct final inspection/walk through with agency staff. 3. Coordinate with Inspector final punch list, including schedule for punch list completion. Monitor and follow through with contractor until completion of all punch list items. 15