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Park Landscape Maintenance Agreements June 4, 2012 Page 2 DISCUSSION The Parks, Recreation and Community Services Agency ( PRCSA) currently divides the City into five separate park maintenance districts. Master Landscape (District 1), DMS Facility Services (District 2), and Midori Gardens (District A) have agreed to renew their agreements for another term. An RFP process was completed for District 3 and a new contractor is being proposed for that district. PRCSA is recommending a temporary agreement in District 4 while the RFP process is completed for that area. In order to improve operations, PRCA is also working on adjusting contract start dates from July 1 to February 1. Two of the proposed agreements are for a 19- month period, which will shift the contract start dates for future contractors to February 1. This will allow new contractors to take over when things are growing the slowest and there are no major field renovations scheduled. In District 1, staff proposes to enter into a 19 -month agreement with Master Landscape. District 1 is located in the northwest quadrant of the City and includes six properties, including El Salvador, Riverview and Rosita parks. The 19 -month base contract cost is $401,957. An additional 10% contingency is included for unanticipated work, resulting in a total contract amount of $442,153. Master Landscape requested a CPI increase and a 1.5% CPI increase is included in this cost. Master Landscape has been providing landscape maintenance services for the City since 2007 and is performing satisfactorily. Staff proposes to enter into a 19 -month agreement with DMS Facility Services for the maintenance of District 2. District 2 is located in the northeast quadrant of the City and includes 15 properties, including Cabrillo, Morrison, Portola and Santiago parks. The 19 -month base contract cost is $576,332. An additional 10% contingency is included for unanticipated work, resulting in a total contract amount of $633,965. DMS requested a CPI increase and a 1.5% CPI increase is included in this cost. DMS has been providing landscape maintenance services for the City since 2010 and is performing satisfactorily On January 17, 2012, the City Council approved the release of an RFP for the maintenance of District 3. On April 17, 2012 an RFP was issued and seven contractors submitted proposals. Parkwood Landscape, Vista Del Verde Landscape, Mariposa Landscape, Pinnacle Landscape, Marina Landscape, Midori Landscape and Mission Landscape each submitted proposals for consideration. The RFP evaluation results are as follows: Contractor Score* Vista Del Verde 337 Mariposa 308 Parkwood 292 Midori 201 Mission 198 Marina 192 Pinnacle Non-Responsive * Maximum 400 points possible 251 -2