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24 <br />Invoicing /Purchase Orders/ Internal <br />The following is our internal process for creating payment for vendors and supplies etc: <br />• Create a Purchase Order with the price of each item you need for your department. If the price <br />is unknown ask the vendor for a quote. All POs need to have an attached document stating the <br />price of the items you want to purchase. <br />• New items over $150 need three quotes from different vendors. Attach all the options for your <br />supervisor's approval. <br />• Approve your PO from your supervisor if the total cost is under $150. If your total order is over <br />$150 you need approval from both your supervisor and the CEO. For POs over $150 have your <br />supervisor approve it and then give to Assistant to CEO for final approval. <br />• Supervisors need to put the budget account number for the purchase in the comments box on <br />the PO. <br />• Once the PO is approved you can submit the order. If your items don't get invoiced, ask <br />accounting for a form of payment. If the order is a cash payment ask Assistant to the CEO for <br />petty cash. <br />E. Describe how agency's financial stability- is not dependent on WIA funds <br />If granted this funding, WIA funds will make up less than 15% of our total revenues. <br />F. Submit most recent 2 years of audited financial statements Attached <br />XV.Subcontracting: NA <br />A. Subcontracting client services /activities 5 not permissible under this contract However, <br />if planning to subcontract non - client services such as payroll services lease of <br />equipment. etc., then please identify the subcontractor and the estimated cost for the <br />services. <br />B. None of the duties of or work to be performed by the Proposing Agency shall be <br />subcontracted or assigned to any other agency, consultant or person without the prior <br />written consent of City- Proposing Agency must submit all subcontracts and other <br />agreements that relate to this Proposal to City. No subcontract or assignment shat <br />terminate or alter the legal obligations of proposed program <br />XVI. Budget Narrative <br />A. Budget Narratives will be reviewed to ensure that cost is justified and reasonable for the <br />activities/services proposed, applicant is not solely relying on WIA funds and that The <br />program is leveraging funds from other resources. <br />B. Include a detailed narrative that outlines each line item listed on the Budget Form See <br />Attached <br />C. Describe the costs that will be allocated to the program <br />D. Please indicate the percentage of the budget that will go directly to youth versus over- <br />head /program costs. As we are not using paid work experience nor incentives for students, <br />all of the budget will be used to run the program for the students. <br />EXHIBIT A <br />W 6 i 00� <br />