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I.Procurement Policies & Procedures (Purchase Order P +P) <br />PURCHASE ORDERS /INVOICE PROCEDURES <br />Purchase Orders <br />36 <br />1. Create a Purchase Order with the price of each item you need for your department. If the price <br />is unknown ask the vendor for a quote. All POs need to have an attached document stating the <br />price of the items you want to purchase. <br />2. New items over $150 need three quotes from different vendors. Attach all the options for your <br />supervisor's approval, <br />3. Approve your PO from your supervisor if the total cost is under $150. If your total order is over <br />$150 you need approval from both your supervisor and Caleb. For POs over $150 have your <br />supervisor approve it and then give to Kayla for Caleb's approval. <br />4. Supervisors need to put the budget account number for the purchase in the comments box on <br />the P0. <br />5. Once the PO is approved you can submit the order. If your items don't get invoiced, ask Maryse <br />or Caleb for a form of payment. If the order is a cash payment ask Kayla for petty cash. <br />Invoices <br />1. All email invoices need to be directed to accounting CcDcareercalifornia.edu. <br />2. All paper invoices need to be brought to Kayla for Caleb's review. <br />EXHIBIT A <br />W Id A •l1,� <br />