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by the Utility, (iii) not expended within the term of this Agreement, or (iv) not otherwise <br />reimbursable under this Agreement. <br />10.3. Payment to the City. In order for the City to be entitled to Gas Surcharge funds <br />for Program Expenditures: <br />10.3.1. The City or its representatives shall submit to the Utility, invoice(s) for <br />reimbursement of reported Program Expenditures, in a format acceptable to the <br />Utility, attaching all documentation reasonably necessary to substantiate the <br />Program Expenditures, including, without limitation, the following: <br />10.3.1.1. Contractor Costs: Copies of all Contractor invoices. If only a portion of <br />Contractor costs applies to the Program, the City or its representatives shall <br />clearly indicate the line items or percentage of the invoice amount that should <br />be applied to the Program as provided in Exhibit E. <br />10.3.1.2. Marketing, Education & Outreach: A copy of each distinct marketing <br />material produced, with quantity of a given marketing material produced and <br />the method of distribution. <br />10.3.1.3. Other expenditures: As pre - approved by the Utility, with sufficient <br />documentation to support the expenditure. <br />10.3.1.4. Allowable Costs: Only those costs as listed in the Allowable Cost Table <br />contained in the Reporting Requirements attached as Exhibit E can be <br />submitted for payment. All invoices submitted to SCG must report all costs <br />using the allowable cost elements shown on the Allowable Cost Table in <br />Exhibit E. <br />The City and its representatives understand and acknowledge that all of the City's <br />invoices for the 2013 -2014 Program and the Monthly Report shall be submitted to <br />the Utility. <br />10.3.2. The Utility reserves the right to reject the City's invoiced amounts for any of the <br />following reasons: <br />10.3.2.1. The invoiced amount, when aggregated with previous Program <br />Expenditures, exceeds the amount budgeted therefore in the Partner Budget for <br />such Authorized Work (as set forth in Exhibit B). <br />10.3.2.2. There is a reasonable basis for concluding that such invoiced amount is <br />unreasonable or is not directly identifiable to or required for the Authorized <br />Work, and /or the Program. <br />10.3.2.3. The invoiced amount contains charges for any item not authorized under <br />this Agreement or by the Commission, or is deemed untimely, unsubstantiated <br />or lacking proper documentation. <br />2013 -14 Santa Ana Partnership Agreement 10 <br />