25F - AGMT - DELHI DIVERSION PROJECT

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CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR DESIGN AND CONSTRUCTION SUPPORT OF THE SANTA ANA DELHI DIVERSION PROJECT RFP NO. 14 -069 V. IMPLEMENTATION A. KICK -OFF MEETING A kick -off meeting will be held within one week after the award of contract. The Consultant and its team shall meet with City of Santa Ana staff to conduct introductions, discuss scope of services, work plan, schedule, critical path, and establish milestones. B. NOTICE TO PROCEED At the kick -off meeting, a formal Notice to Proceed (NTP) will be issued to start the first phase of the work plan. VI. GENERAL CONDITIONS A. CITY RESPONSIBILITIES The City will provide information in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to in the Scope of Work. B. FIRM RESPONSIBILITIES Point of Contact: The selected Firm will assume responsibilities for all services in its proposal. The selected Firm shall identify a sole point of contact with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. Evidence of Financial Capacity: Firm may be requested to submit its most recent audited financial statement, evidencing Firm's financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a ninety (90) day period. If said financial statement does not reflect full ninety (90) day operational capacity, Firm may include a letter of credit as evidence of supplemental capacity. Compliance With Requirements of Funding Agency: This contract will be funded through a variety of funding sources. Firm shall be prepared to comply and in fact comply with all requirements of these various funding sources. Consultant Audit and Review Process: Prior to awarding the contract, the selected Consultant Team shall be subject to an audit or review by Caltrans' Audits and Investigations (A &I), other state audit organizations, or the federal government. The selected Consultant shall complete Exhibit 10 -K — Consultant Certification of Costs and Financial Management System per http:// www .dot.ca.ciov /ha//LocalProarams /lam /forms /chapterl o /10k- 2014- 05- 16.docx . C. REQUEST FOR INFORMATION OR CLARIFICATION All questions or requested clarifications shall be made in writing via e-mail to the Project Manager (contact information as noted on the cover paae to this RFP) no fewer than five (5)