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6 PROJECT INITIATION AND PLANNING <br />6.1 Overview <br />Project Initiation and Planning involves gathering the necessary Project specific information in order to <br />produce a Project Management Plan and a Project Schedule. In short, Project Planning consists of those <br />processes designated to establish when and how the Project will be implemented while farther elaborating on <br />Project Deliverables. Most of the information exchange between the Client and TriTech during this process <br />is at a high level and consists of interaction between both Project Managers and a small group of Project <br />stakeholders. <br />Major Deliverables for the Project Planning phase are the specific Project Management Plans, and a baseline <br />Project Schedule. <br />The project must be managed in a manner that will allow for the adjustment of the Project Management Plan <br />and Project Schedule to address the circumstances that affect a project during Project Execution. As a result <br />of these changes during the Project lifecycle, Project Planning will overlap each subsequent process during <br />the Project. Typically, Project Planning tasks will decrease in frequency as checkpoints are successfully <br />completed and as the Project nears Go Live and Project completion. <br />6.1.1 TriTech Responsibilities <br />a) Assign a Project Manager to the Project to participate in Initiation phase activities. <br />b) Produce required documentation to support Initiation activities (such as Standard IRDs, System <br />Planning Document, etc.) <br />c) Review the SOW with the Client, and incorporate any mutually -agreed upon changes. <br />d) Identify and engage the TriTech' Project team responsible for carrying out Project Execution. <br />e) In collaboration with the Client, develop the Project Management Plan (includes the <br />Communication Management Plan, Risk Management Plan, and Change Management Plan). <br />f) Baseline the Project Schedule. <br />g) Prepare and submit the TCRs for Client acceptance of the Project Management Plan as defined <br />above. <br />6.1.2 Client Responsibilities <br />a) Assign a Project Manager for the Project to participate in Initiation phase activities. <br />b) Identify and engage the Client's Project team. <br />c) Review and approve the proposed TriTech Project Management Plan and the Project Schedule. <br />d) Review and approve the TriTech provided documentation to support Initiation activities. <br />e) Finalize and approve the SOW with TriTech. <br />t) Review the submitted TCRs for the Project Management Plan. <br />In <br />