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City of Santa Ana_ Scope of Work Solid Waste Consulting Services Subtask 21): Prepare Follow -Up Questions for Proposers After performing our initial review and evaluation, we will provide each proposer with our summary evaluation of the company's individual proposal In order to confirm our understanding of the Information presented in the proposal. Subtask 2E: Review Responses and Clarify Unresolved Issues We will review responses received from proposers and resolve any open issues to help ensure that proposers are satisfied with the representation of their proposals. Subtask 2F: Interview Proposers At this stage in the process, usually one, two, or three proposals are more likely to be selected. Along with the City's evaluation team, we will interview up to three proposers, scheduling all interviews on one day. Subtask 2G: Contact References for Recommended Proposer We will contact references provided for the proposer to be recommended to the City Council for award of the agreement. We will summarize the results of the reference checks within the evaluation report. Subtask 2H: Prepare Draft Evaluation Report All proposals will receive a preliminary evaluation. A detailed evaluation is performed of the one or two proposals that appear to offer the most value for the services and costs proposed. Additionally, we will review the overall reasonableness of the operational and financial assumptions contained in the technical section of the proposals selected for detailed evaluation. After our evaluation is complete, we will provide the City with a report describing the evaluation results. Subtask 21: Review City Comments and Prepare Final Evaluation Report HF&H will review and incorporate City comments into the evaluation report and provide a final evaluation report. Subtask 2J: Attend First City Council Meeting to Consider Contractor for Negotiations HF&H will attend one City Council meeting at which the City Council will consider the proposer(s) with whom the City would like to negotiate a franchise agreement. Subtask 21(: If Required, Gather and Provide Additional Information to Respond to City Council Inquiries Based on questions and/or comments from the City Council at the meeting in Task 2.1, HF&H will gather additional information to respond and provide the information to City staff to distribute to the Council. September 10, 2019 Page 3 HF&H Consultants, LLC