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City of Santa Ana Scope of Work Solid Waste Consulting Services Subtask 2L: Attend Second City Council Meeting to Select Contractor for Negotiations If the Council does not select a contractor for negotiations at the first meeting in Task 2J, HF&H will attend a second City Council meeting at which the City Council will select the proposer(s) with whom the City would like to negotiate a franchise agreement. TASK 3: Negotiate With Top Ranked Contractors. and Prepare a New Agreement with Selected Contractor for City Council Approval Subtask 3A: Prepare for and Participate in Negotiation Sessions HF&H will participate in negotiation sessions with one or more proposers, up to a total of four negotiation meetings. The fee estimate includes costs for up to four negotiation sessions. The City may prefer to negotiate with multiple proposers at this time, as multiple proposals may appear attractive prior to finalizing the agreement, Proposers are most cooperative when they are still in competition. After finalizing negotiations, we would then assist the City's evaluation team in its determination of a final selection. If the City desires to negotiate further with the final selection, we would assist in those negotiations as well. Subtask 3B: Prepare Revised Portions of Agreement Based on the negotiations, we will make up to three sets of revisions to the final agreement negotiated with the selected proposer. The City can then make a decision based on clearly defined contract terms, verses general promises often made in proposals and during negotiations. Also, at award, neither the successful nor unsuccessful proposers can debate what was or was not the final offer to the City. Subtask 3C: Attend First City Council Meeting for Consideration of the Final Agreement We will attend the City Council meeting at which the agreement will be considered by the City Council. Subtask 31): Prepare Additional Analysis if Requested by the City Council HF&H will prepare additional analysis if requested by the City Council during the meeting in Task 3C. HF&H will submit the analysis to City staff for distribution to City Council prior to City Council meeting in Task 3E. If the additional analysis is more than anticipated and budgeted for, we will discuss this with City staff, and inform staff when the budget for this task is expended. Subtask 3E: Attend Second City Council Meeting for Approval of the Final Agreement We will attend the City Council meeting at which the final agreement will be approved by the City Council. The City Attorney or City Clerk will be responsible for obtaining signatures and completing attachments with the contractor such as bonds and Insurance certificates. September 10, 2019 Page 4 HF&H Consultants, LLC